Accounting and invoicing for dental practices

Insurance and private billing run in the practice software. Beside that come invoices from dental labs, hygiene for self-pay patients, whitening and corporate contracts. Saldiqo records lab invoices, writes invoices for self-pay services and records equipment and material as expenses.

Updated: 16 October 2026

What comes up for dental practices

Lab invoices

Dentures and bite splints come from the dental lab with their own invoice, which has to be assigned to the patient.

Self-pay services

Prevention, whitening and aesthetic services are paid by the patient. They need an invoice.

Equipment and consumables

Treatment chair, X-ray, sterilisation and consumables are high expenses.

How Saldiqo helps

Record lab invoicesRecord purchase invoices with due date and cost centre.
Invoice for self-payServices as items with amount and tax note.
Record materialReceipts by phone photo.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

Professional teeth cleaning, self-pay
Whitening, cosmetic treatment
Bite splint, as per lab invoice
Patient contribution for dentures
Consultation
No-show fee

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT: Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration: The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice: Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing: Issue invoices within 30 days.
E-invoicing: There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns: VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping: Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment: Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages: Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Does Saldiqo replace billing with insurers?

No. Billing runs through your practice software or billing agency. Saldiqo is for self-pay invoices and expenses.

How do I handle lab invoices?

You record them as an expense with a due date and can assign them to a cost centre.

Do dental practices in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do dental practices in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should dental practices keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.