Accounting and invoicing for print-on-demand stores
Your own designs on shirts, mugs and posters, printed and shipped by a partner: print-on-demand has no stock but many orders with small profits. Saldiqo records orders, writes invoices to customers, records the print partner’s invoices and shows the margin per design.
What comes up for print-on-demand stores
No stock, many orders
Every order triggers a print job. Sale and purchase arise together.
Small margin
Partner price, platform fee and shipping leave little profit per piece.
Designs as product lines
Which designs sell and which do not, only a report per design shows.
How Saldiqo helps
- Invoice from the orderVia interface or CSV.
- Record partner invoicesAs an expense with a cost centre per design.
- Margin per designReport per cost centre.
- ReturnsCredit note.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- T-shirt with design, as per order
- Mug with motif
- Poster A2
- Shipping as per order
- Print partner as per invoice
- Credit note: misprint refunded
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I record the print partner?
As an expense with the design’s cost centre.
Can I evaluate designs separately?
Yes, with cost centres per design.
Do print-on-demand stores in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do print-on-demand stores in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should print-on-demand stores keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.