Accounting and invoicing for dropshipping stores
Sell in the shop, buy from the supplier, ship directly to the customer: dropshipping separates sale and goods and produces two documents per order. Saldiqo writes the invoice to the customer, records the supplier invoice as an expense and shows what is left between selling price and purchase.
What comes up for dropshipping stores
Two documents per order
The customer gets an invoice, the supplier sends an invoice to you. Both belong together.
Suppliers abroad
Many suppliers sit outside the EU. Customs and tax are special topics.
Small margins
Fees, advertising and returns shrink the margin. Without a report you notice late.
How Saldiqo helps
- Invoice to the customerFrom the order or CSV.
- Record supplier invoicesAs an expense with a cost centre per supplier.
- ReturnsCredit note and supplier refund separately.
- Margin in viewReport per cost centre.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Items as per order
- Shipping as per order
- Supplier invoice as per receipt
- Credit note: return
- Payment provider fee
- Ad costs as per receipt
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I treat purchases from suppliers outside the EU?
You record the invoice as an expense. Customs and import VAT you clear with your tax adviser.
How do I see the margin per supplier?
With cost centres per supplier.
Do dropshipping stores in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do dropshipping stores in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should dropshipping stores keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
Try Saldiqo for free
Write invoices, match payments, collect receipts and send reminders: free and without a trial period.
Start for freeThis page for other countries
Related niches
More industries
As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.