Accounting and invoicing for marketplace sellers
Selling through marketplaces, payouts every two weeks, fees, returns and goods in the platform’s warehouse: marketplace traders have lots of data and a billing logic of their own. Saldiqo imports orders via CSV, records fees and payouts and writes invoices for business customers.
What comes up for marketplace sellers
Payouts with deductions
The marketplace pays out in bundles and deducts fees, returns and ad costs.
Goods in someone else’s warehouse
The goods sit in the platform’s warehouse. Stock and purchase price have to be traceable.
Business customers
Some buyers require an invoice with tax shown.
How Saldiqo helps
- CSV import of ordersRead in orders and create invoices.
- Match payoutsUpload the bank statement.
- Record fees and advertisingAs an expense per cost centre.
- Record purchasesSupplier invoices with due dates.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Items as per order
- Shipping as per order
- Platform fee as per statement
- Credit note: return
- Ad costs as per receipt
- Purchase of goods as per supplier invoice
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I import orders?
You upload an order file as CSV. Saldiqo has a template and presets.
How do I treat fees and payouts?
You record fees as an expense, and match the payout to sales through the bank statement.
Do marketplace sellers in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do marketplace sellers in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should marketplace sellers keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
Try Saldiqo for free
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.