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Accounting and invoicing for web designers

Websites for the self-employed, small businesses and clubs: web designers bill fixed prices for creation, plus care on subscription and domains. Saldiqo issues stage invoices by progress, creates care contracts as recurring invoices and re-invoices domains and hosting.

Updated:

What comes up for web designers

Fixed price and progress

Concept, design, build and launch can be billed as stage invoices.

Care and hosting on subscription

After launch the client pays monthly or yearly for care and hosting.

Domains and licences

Domains, certificates and plugins run yearly and belong to the client or to you.

How Saldiqo helps

  • Stage invoices per milestoneQuote, stage invoices, final invoice.
  • Care as a recurring invoiceMonthly or yearly on schedule.
  • Re-invoice domainsReceipt as an expense, line with the receipt.
  • Time tracking for changesExtras by the hour.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Website, 5 pages, fixed price, stage invoice 1 of 3
  • Care and updates, November
  • Hosting, year 2027
  • Domain re-invoiced as per receipt
  • Copywriting, hours
  • Changes by effort

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I bill fixed-price websites?

With stage invoices per milestone from the quote and a final invoice.

How do I re-invoice hosting and domain?

You record the receipt as an expense and re-invoice it as a line.

Do web designers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do web designers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should web designers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.