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Accounting and invoicing for illustrators

Book illustration, storyboards, characters, editorial and commissioned portraits: illustrators sell images with usage rights and work for publishers, agencies and private people. Saldiqo writes invoices with motif, rights and term, issues stage invoices and records material and software.

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What comes up for illustrators

Images and rights

The price depends on the scope of the image and the usage rights.

Long book projects

A picture book takes months. Stage invoices secure income.

Private commissions

Portraits and requested motifs for private people are small jobs with a quick invoice.

How Saldiqo helps

  • Invoice with motif and rightsMotif, format and usage rights as lines.
  • Stage invoices for book projectsQuote, stage invoices, final invoice.
  • Record materialPaper, paint, tablet and software.
  • Match paymentsUpload the bank statement.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Double-page illustration, colour
  • Character design, 3 figures
  • Usage rights book edition, print run up to 5,000
  • Commissioned portrait, A3
  • Corrections by effort
  • Deposit 40 % at contract start

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I bill book projects?

With stage invoices per stage from the quote and a final invoice.

How do I show usage rights?

As a separate line with duration, territory and print run.

Do illustrators in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do illustrators in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should illustrators keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.