Accounting and invoicing for graphic designers

Logo, flyer, packaging, social media templates and stationery: graphic designers sell drafts in rounds and rights to the finished design. Saldiqo writes quotes with drafts and revision rounds, issues stage invoices and records font licences and software as expenses.

Updated: 16 October 2026

What comes up for graphic designers

Drafts and rounds

How many drafts and rounds of changes are included is in the quote. Everything beyond costs extra.

Rights and licences

The client gets usage rights, you pay licences for fonts and images.

Many small jobs

Many designers have many small clients with one-off jobs. Every invoice has to be quick.

How Saldiqo helps

Quote with scopeDrafts, rounds and rights as lines.
Deposit and final invoiceFrom the quote you create the deposit invoice.
Record licencesFonts, stock photos and subscriptions as expenses.
Match paymentsUpload the bank statement, keep open invoices in view.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

Logo design, three variants
Stationery, business card and letterhead
A5 flyer, design
Additional round of changes by effort
Usage rights print and online
Font licence re-invoiced as per receipt

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT: Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration: The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice: Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing: Issue invoices within 30 days.
E-invoicing: There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns: VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping: Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment: Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages: Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I bill revision rounds?

Included rounds are in the quote, further ones you bill by effort.

Can I show usage rights separately?

Yes. As a separate line with duration and territory.

Do graphic designers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do graphic designers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should graphic designers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.