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Accounting and invoicing for design and writing

Logo, website, catalogue copy, translation: creatives sell results, rounds of changes and usage rights. Saldiqo issues quotes with a clear scope, bills stages and shows which clients pay on time.

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What comes up for design, writing and translation businesses

Scope and revision rounds

Two drafts, two rounds of changes, then an extra charge: a clear scope on quote and invoice prevents disputes.

Usage rights and packages

Logo for print and web, copy with exclusive rights, translation with proofreading: rights and packages belong visibly in the invoice.

Clients in several countries

Many creatives work for clients abroad. The invoice needs the matching tax type and note.

Irregular income

Two big jobs in a quarter, then a lull. Whoever keeps an overview of open invoices plans more calmly.

How Saldiqo helps

  • Quote with a clear scopeDrafts, revision rounds and rights as separate lines. Everything beyond that you bill by effort.
  • Deposit and final invoiceThe quote becomes the deposit invoice, and the final invoice deducts it.
  • Tax type for abroadFor businesses in other EU countries you choose reverse charge, and Saldiqo adds the note.
  • Open items in viewUpload the bank statement, and Saldiqo recognises paid invoices and shows who is still open.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Logo design, three variants
  • Two rounds of changes, included
  • Further round of changes by effort, hours
  • Usage rights, unlimited in time, print and web
  • Copy, 1,200 words
  • Proofreading and editing

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I show usage rights as a separate line?

Yes. You create them as an item and add them to the quote or invoice.

How do I bill clients in other EU countries?

You choose the tax type reverse charge. Which rule applies to the client, you clear with your tax adviser.

Do design, writing and translation businesses in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do design, writing and translation businesses in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should design, writing and translation businesses keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.