Accounting and invoicing for tattoo studios
Appointment deposit, sessions, guest artists, piercings and aftercare products: a tattoo studio takes money upfront and bills sessions. Saldiqo issues deposits for appointments, writes invoices for guest artists and studio rent and records inks, needles and hygiene supplies as expenses.
What comes up for tattoo studios
Deposit for the appointment
Whoever books a tattoo pays in advance. The deposit has to belong to the appointment and be treated clearly on cancellation.
Guest artists and renters
Artists rent stations or share income. Both need billing.
Material and hygiene
Needles, inks, gloves, films and disinfectant are consumables with many small invoices.
How Saldiqo helps
- Deposit as a stage invoiceQuote for the project, deposit, final invoice.
- Rent as a recurring invoiceGuest artist rent on schedule.
- Capture materialCapture receipts by phone photo.
- Credit note on cancellationA correction stays linked to the deposit.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Tattoo session, 4 hours, upper arm
- Deposit for the appointment on 12 December
- Guest artist station, week
- Aftercare set
- Piercing including jewellery
- Gift voucher worth 100
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill deposits?
With a deposit invoice from the quote. The final invoice deducts it.
How do I treat a cancellation?
With a credit note to the deposit if you pay it back, otherwise as a no-show fee.
Do tattoo studios in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do tattoo studios in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should tattoo studios keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.