Accounting and invoicing for nail studios
New sets, infills, gel, acrylic and nail art: a nail studio has regulars, fixed appointments and a lot of material. Saldiqo records material and training as expenses, writes invoices for company events and rented stations and shows how much of the bookings is left in the end.
What comes up for nail studios
A lot of material in small quantities
Gel, acrylic, tips, files and disinfectant are bought from a few dealers, with many small receipts.
Rented stations and collaborations
Some studios rent out stations to self-employed nail artists or work with hair salons.
Small business start
Many studios start below the small business limit and grow beyond it.
How Saldiqo helps
- Rented station as a recurring invoiceSaldiqo creates the monthly rent on a fixed date.
- Wholesaler receiptsPhotograph the receipt and capture it as an expense.
- Company events by invoiceQuote, deposit, final invoice for a hen party or staff party.
- Limit in viewSaldiqo shows how much turnover is left before the small business limit.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Nail table rent, November
- Event: nail bar for 12 guests, 3 hours
- Nail art training, day rate
- Material re-invoiced as per receipt
- Gift voucher worth 60
- Deposit for the event date
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Does Saldiqo replace the studio till?
No. Saldiqo is not a till system. Treatments at the table belong in a till that meets the rules of your country.
How do I rent out stations by invoice?
With a recurring invoice per renter. It is created on schedule, and the payment is matched from the bank statement.
Do nail studios in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do nail studios in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should nail studios keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.