Accounting and invoicing for hair and beauty salons
At the chair customers pay at the till. But chair renters, bridal styling, trade fairs and buying products from the wholesaler need invoices and receipts. Saldiqo takes over that part and shows what is really left at month end.
What comes up for hair and beauty salons
Chair rent and self-employed in the salon
If you rent out chairs or cabins, you need one invoice per renter every month. The amounts are the same, the deadlines matter.
Jobs outside the salon
Bridal styling, photo shoots, trade fairs, company events: they are agreed in advance, often with a deposit, and billed afterwards by invoice.
Products and consumables
Colours, care products, towels: purchases go through a few wholesalers, but with many receipts.
Small business and growth
Many salons start below the small business limit. If you pass it, you have to show VAT, and that should not be a surprise.
How Saldiqo helps
- Chair rent as a recurring invoiceA recurring invoice creates the rent on a fixed date and reminds when it is missing.
- Quote and depositFor bridal styling or events you write a quote, turn it into a deposit invoice and finish with the final invoice.
- Wholesale receiptsPhotograph the receipt with your phone and capture it as an expense. You keep supplier invoices in view with their due date.
- Small business limit in viewSaldiqo shows how much turnover is left before the limit and adds the note to the invoice.
- Match paymentsUpload the bank statement and Saldiqo recognises paid invoices and suggests the matching one for the rest.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Chair rent for November
- Bridal styling including trial appointment
- Styling for photo shoot, three hours
- Hair care products re-invoiced as per receipt
- Travel to the venue
- Gift voucher worth 50
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Does Saldiqo replace the salon till?
No. Saldiqo is not a till system. Cash sales at the chair belong in a till that meets the rules of your country. Saldiqo handles invoices to renters and companies, reminders and expenses.
How do I bill chair rent?
With a recurring invoice per renter. It is created on a fixed date, and the payment is matched from the bank statement.
What happens when I pass the small business limit?
Saldiqo shows how much turnover is left. Once you pass the limit, you choose the tax type with VAT on new invoices. How the limit works in your country is listed above.
Do hair and beauty salons in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do hair and beauty salons in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should hair and beauty salons keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
Try Saldiqo for free
Write invoices, match payments, collect receipts and send reminders: free and without a trial period.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.