Accounting and invoicing for makeup artists
Wedding, photo shoot, film set, stage and courses: makeup artists work with day and hourly rates, bring cosmetics and have many clients in a short time. Saldiqo writes invoices with travel and a materials fee, issues deposits and records cosmetics as an expense.
What comes up for makeup artists
Day rate and material
Travel and a materials fee come on top of the day rate. Clients want to see the parts separately.
Deposit and dates
Weddings are booked months ahead. The deposit secures the day.
Productions and agencies
Photographers, agencies and production companies pay on terms.
How Saldiqo helps
- Invoice with linesDay rate, travel and materials fee as separate lines.
- Deposit and final invoiceFrom the quote you create the deposit.
- Record cosmeticsCapture purchases by phone photo.
- Match paymentsUpload the bank statement, and Saldiqo suggests the invoice.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Makeup day rate photo shoot, 8 hours
- Bridal styling including trial appointment
- Materials fee
- Travel and parking as per receipt
- Assistant, hours
- Deposit 30 % on booking
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill day rate and material?
Both as separate lines. You create the materials fee as an item.
Can I bill deposits?
Yes. The quote becomes the deposit invoice.
Do makeup artists in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do makeup artists in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should makeup artists keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.