Accounting and invoicing for yoga studios
Course blocks, ten-session cards, workshops, retreats and teacher training: a yoga studio has many small payments and a few large ones. Saldiqo bills course blocks by invoice run, issues deposits for retreats and records teachers’ fees as expenses.
What comes up for yoga studios
Course blocks and cards
Courses run in ten-session blocks, cards are paid in advance. Every payment needs an invoice or a receipt.
Retreats and workshops
Retreats are booked months ahead and secured with a deposit, with accommodation and meals as parts.
Teachers on fees
Many studios work with freelance teachers whose fees are recorded as expenses.
How Saldiqo helps
- Course blocks by invoice runParticipant list as CSV, invoices at once.
- Retreat with a depositQuote, deposit, final invoice.
- Record feesTeachers’ invoices as expenses with a cost centre.
- Studio rent and materialReceipts with due dates.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Yoga course, 10 sessions
- Ten-session Pilates card
- Weekend retreat, accommodation and meals
- Teacher training, module 2
- Breathwork workshop, 3 hours
- Deposit 30 % for the retreat
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill course blocks?
With an invoice run from a CSV file or single invoices with the course as a line.
How do I treat retreats with accommodation?
Accommodation, meals and course as separate lines. Which tax rates apply you clear with your tax adviser.
Do yoga studios in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do yoga studios in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should yoga studios keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.