Accounting and invoicing for climbing gyms
Entry, memberships, courses, children’s parties and rental: a climbing gym has a till and invoices that repeat, plus group bookings and company events. Saldiqo creates membership fees as a series, bills groups and events and records holds, mats and maintenance.
What comes up for climbing gyms
Entry at the till, the rest by invoice
Day entries run through the till. Memberships, courses, groups and events are billed by invoice.
Groups and events
School classes, companies and children’s parties book dates with a deposit.
Maintenance and material
Holds, ropes, mats and safety checks are running costs.
How Saldiqo helps
- Memberships as recurring invoicesPer member on a fixed date.
- Events with a depositQuote, deposit, final invoice.
- Courses by invoice runParticipant list as CSV.
- Record maintenance and materialReceipts with the gym’s cost centre.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Annual membership adult
- Climbing course, 5 sessions
- Children’s party, 10 children, 2 hours
- Company event, 20 people, with a coach
- Equipment rental
- Deposit 30 % on the booking
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Does Saldiqo replace the till at the entrance?
No. Saldiqo is not a till system. Day entries belong in a till that meets the rules of your country.
Can I bill events with a deposit?
Yes. The quote becomes the deposit invoice.
Do climbing gyms in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do climbing gyms in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should climbing gyms keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.