Accounting and invoicing for dance studios
Classes, recitals, performances, costumes and parent info: a dance studio bills term classes, organises shows and sells costumes and accessories. Saldiqo creates course invoices by invoice run, bills performances and costumes as lines and records studio rent and teachers’ fees.
What comes up for dance studios
Terms and groups
Classes run as a term or quarter in groups. Parents and adults get an invoice.
Performances and costumes
Show, costume, photos and tickets are extra costs that belong on invoices or lines of their own.
Teachers and rooms
Teachers’ fees and studio rent are the big items.
How Saldiqo helps
- Invoice run per termParticipant list as CSV, all invoices as drafts.
- Costumes as a lineCostume, performance and photo as items.
- Record feesTeachers’ invoices with a cost centre.
- RemindersKeep open fees in view.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Ballet for children, term, 14 sessions
- Hip-hop for teenagers, quarter
- Costume for the performance
- Performance, ticket and photo
- Weekend workshop, 6 hours
- Room hire as per receipt
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Can I bill term classes for many participants?
Yes. With an invoice run you create all invoices from a CSV file.
How do I bill costumes?
As a separate item on the invoice, performance and photo as further lines.
Do dance studios in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do dance studios in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should dance studios keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.