Accounting and invoicing for martial arts schools
Monthly fees, belt gradings, tournament fees, training camps and equipment: a martial arts school has many members with small recurring fees and a few extras. Saldiqo creates fees as a series, bills gradings and camps and records mats and equipment.
What comes up for martial arts schools
Many small fees
Children, teenagers and adults pay different fees. Family discounts come on top.
Gradings and tournaments
Belt gradings and tournaments have their own fees, often once a quarter.
Camps and equipment
Training camps need deposits. Mats, pads and protective gear are large purchases.
How Saldiqo helps
- Fees as recurring invoicesPer member or family on a fixed date.
- Gradings as a lineFees as items, by invoice run to all participants.
- Camps with a depositQuote, deposit, final invoice.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Monthly fee adults, November
- Monthly fee children, 2 siblings
- Belt grading, fee
- Weekend training camp
- Tournament entry re-invoiced as per receipt
- Equipment as per delivery note
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Can I bill membership fees automatically?
Yes. A recurring invoice per member creates the invoice on a fixed date.
How do I bill families?
With one invoice per family and lines per child, the family discount as a separate line.
Do martial arts schools in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do martial arts schools in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should martial arts schools keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.