Accounting and invoicing for wedding planners
Planning over months, brokering suppliers, managing the budget and coordinating on the day: wedding planners bill flat fees, commissions and costs passed on. Saldiqo issues instalments over the planning period, separates own service from pass-through items and shows per couple what the planning brings.
What comes up for wedding planners
Instalments over the planning time
The planning fee is paid in instalments over months.
Own service and pass-through items
Planners organise suppliers and advance costs or receive commission.
Several couples at once
Each couple has a budget, dates and invoices.
How Saldiqo helps
- Instalments as a recurring invoicePer couple, on a fixed date.
- Pass-through itemsSuppliers’ invoices as expenses with the couple’s cost centre.
- Cost centre per coupleIncome and expenses per wedding.
- Deposit on engagementQuote, stage invoice.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Wedding planning fee, instalment 1 of 6
- Coordination on the wedding day
- Supplier re-invoiced as per receipt
- Venue commission as agreed
- Trial appointment and schedule
- Deposit on engagement
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill instalments?
With a recurring invoice per couple.
How do I treat pass-through items?
You record the invoice as an expense with the couple’s cost centre and bill it on as a line.
Do wedding planners in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do wedding planners in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should wedding planners keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.