Accounting and invoicing for exhibition stand builders
Stand concept, set-up, equipment, graphics and dismantling: stand builders work with exhibitors’ budgets, fixed dates and many suppliers. Saldiqo issues stage invoices on order and set-up, assigns supplier invoices to the fair and shows what a stand brings after all costs.
What comes up for exhibition stand builders
Fixed dates
Set-up has a fixed date. Late invoices or payments complicate everything.
Suppliers
Joiners, electricians, graphics, haulage and carpets come from different firms.
Reusable material
Walls, lights and furniture are stored and used several times.
How Saldiqo helps
- Stage invoices on order and set-upQuote, stage invoices, final invoice.
- Cost centre per fairSuppliers and material per fair.
- Storage and transportAs lines in the invoice.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Exhibition stand 24 square metres, concept and build
- Equipment and lighting
- Graphics and printing as per receipt
- Transport and storage
- Set-up and dismantling, hours
- Stage invoice 40 % on order
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill exhibition stands?
With stage invoices on order and set-up and a final invoice.
How do I see the margin per fair?
With cost centres per fair.
Do exhibition stand builders in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do exhibition stand builders in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should exhibition stand builders keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.