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Accounting and invoicing for events and media

Fees, tech days, deposits for weddings and trade fairs: whoever produces events and media works in projects with fixed dates and many parties. Saldiqo bills deposit and final invoice cleanly and keeps travel and equipment costs together.

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What comes up for events and media businesses

Date is fixed, money comes later

Bookings are made months ahead, payment often only follows after the gig or event. Deposits secure the date.

Many parties

Organiser, agency, venue, equipment hire and artist: every job has several invoice routes.

Equipment and travel

Hire, transport, hotel and expenses are big items that are often re-invoiced.

Changing income

Peaks in summer and around Christmas, quiet months in between. Whoever steers by income needs the overview.

How Saldiqo helps

  • Quote, deposit, final invoiceYou issue the fee or package as a quote, the deposit as a stage invoice and the rest after the date.
  • Re-invoice equipment and travelYou record receipts as expenses and pass them on with a mark-up or at cost.
  • Match paymentsUpload the bank statement, and Saldiqo suggests the matching invoice.
  • Reminders with deadlinesPayment reminder and reminder levels with one click, with fixed deadlines.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Performance fee, 3 hours
  • Equipment flat fee, sound and lights
  • Travel and hotel as per receipt
  • Deposit 50 % for the event on 18 July
  • Set-up and take-down
  • Re-invoiced hired equipment as per receipt

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill deposits for booked dates?

Yes. The quote becomes the deposit invoice. The final invoice deducts the deposit.

How do I bill travel and equipment costs?

You record the receipt as an expense and add the costs as a line to the invoice.

Do events and media businesses in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do events and media businesses in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should events and media businesses keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.