Accounting and invoicing for travel agencies
Package tours, single services, group trips and commissions: travel agencies have commission income, own trips with a deposit and groups with participant lists. Saldiqo issues deposit and balance, bills group trips by invoice run and records commissions and supplier invoices.
What comes up for travel agencies
Deposit and balance
Trips are booked months ahead. Deposit and balance have fixed dates.
Commission and own trips
Brokered trips bring commission, own trips bring turnover with purchases from suppliers.
Groups
Group trips have many participants with their own invoices.
How Saldiqo helps
- Deposit and balanceQuote, deposit, final invoice.
- Group trip by invoice runParticipant list as CSV.
- Record suppliersInvoices as expenses per trip.
- Match commissionsUpload the bank statement.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- City trip to Lisbon, 4 nights, flight and hotel
- Group trip, share per person
- Travel insurance as per receipt
- Deposit 20 % on booking
- Commission as per statement
- Credit note: rebooking
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill group trips?
With an invoice run from a participant list, with deposit and balance.
Does Saldiqo handle the taxation of travel services?
No. Special rules apply to travel services that Saldiqo does not cover. You clear that with your tax adviser.
Do travel agencies in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do travel agencies in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should travel agencies keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.