Accounting and invoicing for guesthouses and hostels
Rooms, breakfast, group bookings, camping and pitches: guesthouses and hostels have many guests in season and company or group bookings on invoice. Saldiqo writes group invoices, issues deposits and records linen, energy and breakfast purchases.
What comes up for guesthouses and hostels
Groups and companies
School classes, clubs and companies book rooms and want an invoice with a payment term.
Season
In summer the house is full, in winter quiet. Income and costs fluctuate strongly.
Breakfast and extras
Breakfast, parking and linen appear as lines of their own.
How Saldiqo helps
- Group invoiceRooms, breakfast and extras as lines.
- Deposit on bookingQuote, deposit, final invoice.
- Record costsLinen, energy, breakfast purchases by phone photo.
- Season in viewReport per period.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Rooms with breakfast, 3 nights, 12 people
- Parking, per night
- Additional linen change
- Deposit 30 % on booking
- Cancellation fee as agreed
- Tourist tax, passed through
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill groups?
With a quote, deposit and a final invoice to the company or club.
Does Saldiqo replace the till in the breakfast room?
No. Saldiqo is not a till system. Cash sales belong in a till that meets the rules of your country.
Do guesthouses and hostels in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do guesthouses and hostels in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should guesthouses and hostels keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
Try Saldiqo for free
Write invoices, match payments, collect receipts and send reminders: free and without a trial period.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.