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Accounting and invoicing for accommodation and tourism

Guests book months ahead, pay a deposit, come in season and leave. Whoever offers rooms, tours or leisure bills in waves. Saldiqo issues deposit and final invoices, matches booking portal payouts and keeps ancillary costs in view.

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What comes up for accommodation and tourism businesses

Booking, deposit, stay

Months pass between booking and stay. The deposit has to appear on the final invoice, and the invoice has to be corrected on cancellation.

Companies and groups

Corporate customers, clubs and tour groups want an invoice with a payment term and sometimes several part invoices.

Payouts from portals

Booking portals pay out in bundles and with deductions. The receipt has to be matched to the bookings.

Season and ancillary costs

Laundry, cleaning, energy and breakfast are big items that add up over the season.

How Saldiqo helps

  • Deposit and final invoiceFrom the quote you create the deposit invoice. The final invoice deducts it.
  • Credit note on cancellationA cancellation invoice stays linked to the original invoice.
  • Match payments and payoutsUpload the bank statement, and Saldiqo suggests the matching invoice.
  • Receipts and ancillary costsPhotograph receipts and capture them as expenses, with a cost centre per house or room category.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Overnight stay with breakfast, 3 nights
  • Final cleaning, flat fee
  • Deposit 30 % on the booking
  • Group package, 12 people
  • Visitor tax, passed through
  • Guided tour, half a day

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill deposits for bookings?

Yes. The quote becomes the deposit invoice. The final invoice deducts the deposit.

How do I handle cancellations?

You write a cancellation invoice or credit note for the original invoice. It stays linked to it.

Do accommodation and tourism businesses in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do accommodation and tourism businesses in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should accommodation and tourism businesses keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.