Accounting and invoicing for tour guides and experience providers
City tours, hikes, bike tours, boat trips and experiences: tour providers sell dates to individuals, groups and companies, often through portals. Saldiqo writes group invoices, matches portal payouts and records material, entry fees and insurance.
What comes up for tour guides and experience providers
Individuals and groups
Individuals book through portals, companies and groups book directly with an invoice.
Seasonal demand
Summer and holidays bring peaks, the rest is quiet.
Costs per tour
Entry fees, boat, rental bikes and insurance belong to certain tours.
How Saldiqo helps
- Group invoiceTour and headcount as a line.
- Match portal payoutsUpload the bank statement.
- Cost centre per tourIncome and expenses per tour.
- Record receiptsEntry fees and material by phone photo.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- City tour, 2 hours, group of up to 20
- Bike tour including rental bike, per person
- Company event city rally, 25 people
- Entry fees re-invoiced as per receipt
- Gift voucher worth 40
- Deposit 30 % on booking
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill groups?
With an invoice to the company, with tour and headcount as lines.
How do I treat portal commission?
As an expense. You match the payout through the bank statement.
Do tour guides and experience providers in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do tour guides and experience providers in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should tour guides and experience providers keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.