Accounting and invoicing for structural engineers
Structural design, checks, surveying and reports: engineering firms bill by work stage, hours and flat fees and work for architects, developers and authorities. Saldiqo issues stage invoices, records time per project and reminds on long payment terms.
What comes up for structural engineers
Stages and hours
Structural design is billed in stages, reports and checks by effort.
Long payment terms
Developers and authorities often pay after 30 to 60 days.
Software and equipment
Structural software, surveying equipment and licences are big items.
How Saldiqo helps
- Stage invoices per phaseQuote, stage invoices, final invoice.
- Time trackingRecord and bill effort per project.
- RemindersKeep open invoices in view.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Structural design detached house, stage invoice 1 of 3
- Stability check, hours
- Survey of existing building, flat fee
- Report by effort
- Site visit, travel
- Software licence as per receipt
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill planning services?
With stage invoices per phase and hours for reports and checks.
Can I evaluate time per project?
Yes. Time tracking and a cost centre per project.
Do structural engineers in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do structural engineers in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should structural engineers keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.