Accounting and invoicing for architects
Preliminary design, planning permission, detailed design and site supervision: architects bill in work stages with stage invoices and have long projects with many parties. Saldiqo issues stage invoices per phase, bills disbursements and shows per project what is paid and what is outstanding.
What comes up for architects
Work stages
Every stage is signed off and partly paid. The final invoice ties everything together.
Specialist consultants
Structural engineers, building services and energy consultants are commissioned and sometimes re-invoiced.
Long projects
A project lasts months to years. Open stage invoices have to stay in view.
How Saldiqo helps
- Stage invoices per phaseQuote, stage invoices, final invoice.
- DisbursementsPlots, travel and copies as a line.
- Record consultantsInvoices as expenses with the project’s cost centre.
- Cost centre per projectEffort, fee, third-party services.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Work stage 2, design, stage invoice
- Work stage 4, planning application
- Site supervision, hours
- Disbursements, flat fee 3 %
- Structural design re-invoiced as per receipt
- Plots and copies
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I bill work stages?
With stage invoices per phase from the quote and a final invoice that deducts them.
Does Saldiqo calculate fees under a fee scale?
No. You enter the agreed amounts, and Saldiqo does not calculate scale fees.
Do architects in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do architects in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should architects keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.