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Accounting and invoicing for resellers

Buying from private sellers, selling through platforms, shipping, returns and fees: resellers trade in second-hand and limited items and have many small transactions. Saldiqo records purchases and sales, writes invoices for business customers and shows what is left after fees and shipping.

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What comes up for resellers

Buying from private sellers

Buying often happens without an invoice. How you document it matters.

Platforms and fees

Selling platforms keep fees, shipping and payment cost extra. The profit per item is small.

Special taxation

For second-hand trading many countries have special rules such as the margin scheme.

How Saldiqo helps

  • Record salesImport orders as CSV and create invoices.
  • Record fees and shippingAs an expense or re-invoiced.
  • Match payoutsUpload the bank statement.
  • Purchase receiptsCapture a self-made voucher or a photo.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Sneakers, size 43, used, each
  • Vintage jacket, as described
  • Shipping as per order
  • Platform fee as per statement
  • Credit note: return
  • Packaging as per receipt

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Does Saldiqo support the margin scheme?

No. Saldiqo does not know the margin scheme. If you need it, you clear that with your tax adviser.

How do I record purchases from private persons?

As an expense with date, seller and amount, ideally with a self-made voucher or photo.

Do resellers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do resellers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should resellers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.