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Accounting and invoicing for childminders and babysitters

Regular care, evening jobs, holiday care and trips: whoever looks after children bills monthly and needs clear documents for parents. Saldiqo creates monthly invoices as a series, records meals and material and shows how much is still free before the turnover limit.

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What comes up for childminders and babysitters

Fixed fees

Parents pay a monthly fee for fixed hours. The invoice repeats.

Hours and extras

Evening jobs, holiday care and trips are billed on top.

Meals and material

Food, nappies, toys and trips are running expenses.

How Saldiqo helps

  • Recurring invoice per familyMonthly fee on a fixed date.
  • Record hoursExtras by effort.
  • Receipts by phone photoCapture receipts.
  • Turnover limit in viewSaldiqo shows how much turnover is still free.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Care for November, 3 days a week
  • Evening care, 4 hours
  • Holiday care, week
  • Meals as per receipt
  • Trip, flat fee
  • Credit note: sick days

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill monthly fees automatically?

Yes. A recurring invoice per family creates the invoice on a fixed date.

Does a tax exemption apply to childcare?

That depends on your country and your activity. You clear that with your tax adviser. In Saldiqo you set the matching rate per line.

Do childminders and babysitters in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do childminders and babysitters in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should childminders and babysitters keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.