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Accounting and invoicing for Etsy sellers

Orders from the marketplace, shipping to many countries, fees, payouts and returns: whoever sells on Etsy has many small amounts and platform fees. Saldiqo records orders via CSV, writes invoices for business customers and matches payouts to sales.

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What comes up for Etsy sellers

Many small orders

Every order has a small amount, shipping and a platform fee. The total counts.

Platform fees and payouts

The marketplace keeps fees and pays out in bundles. Payout and sales have to agree.

Buyers in other countries

Depending on country and value, special rules apply to tax and customs.

How Saldiqo helps

  • CSV import of ordersRead orders in as a file and create invoices.
  • Match payoutsUpload the bank statement and match receipts to sales.
  • Record feesPlatform fees as an expense.
  • Record materialReceipts by phone photo.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Handmade earrings, pair
  • Personalised print, as requested
  • International shipping, as per order
  • Packaging as per receipt
  • Platform fee as per statement
  • Credit note: return

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I import orders?

You upload the order list as CSV. Saldiqo has a template and several presets.

How do I treat the platform fee?

You record it as an expense. You match the payout to sales through the bank statement.

Do Etsy sellers in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do Etsy sellers in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should Etsy sellers keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.