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Accounting and invoicing for plumbing and heating firms

Bathroom refurbishment, heating replacement, burst pipes and maintenance contracts: plumbing and heating firms have big jobs with a high material share and many small call-outs. Saldiqo handles stage invoices for large jobs, creates maintenance invoices on schedule and bundles wholesaler receipts per site.

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What comes up for plumbing and heating firms

Big jobs with a lot of material

A bathroom or heating system costs five figures, a large part of it material. Stage invoices secure the pre-financing.

Emergencies and small jobs

Burst pipe, blockage, dripping tap: many small call-outs with hours and material, often paid on the day.

Servicing and heating checks

Fixed yearly dates for boiler servicing make firms predictable, provided they are billed on time.

How Saldiqo helps

  • Stage invoices for big jobsQuote, stage invoice on ordering material, final invoice after acceptance.
  • Call-out with time and materialRecord time, add items and write the invoice on site.
  • Maintenance contracts as recurring invoicesSaldiqo creates yearly servicing on a fixed date.
  • Cost centre per siteAssign material and time to a site and see the result per job.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Complete bathroom refurbishment, stage 2 of 3
  • Heating replacement including commissioning
  • Emergency call-out, weekend surcharge
  • Boiler servicing, yearly
  • Material as per delivery note
  • Disposal of the old system

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

How do I bill a heating replacement with material?

With a quote, stage invoices on ordering and delivery and a final invoice that deducts the stages.

Can I bill maintenance contracts automatically?

Yes. A recurring invoice creates the invoice on a fixed date, yearly or monthly.

Do plumbing and heating firms in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do plumbing and heating firms in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should plumbing and heating firms keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.