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Accounting and invoicing for painters and decorators

Facade, interior painting, wallpapering and varnishing: a painting firm bills by area and hours and supplies material. Saldiqo writes quotes by square metre, issues stage invoices on longer jobs and records paint and material as expenses.

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What comes up for painters and decorators

Price by area and effort

Square metres, hours, scaffolding and material: a quote is made of many small numbers that return on the invoice.

Property managers and housing companies

Large clients commission many single jobs and pay on terms, often after inspection.

Private customers who want instalments

On larger jobs private customers like part payments, which should be documented cleanly.

How Saldiqo helps

  • Quote by areaSquare metre prices and flat fees as items, quantity per job.
  • Stage and final invoicePart payments from the quote, final invoice deducts them.
  • Regulars with payment termsProperty managers as contacts with their own payment term and reminders.
  • Record materialPaint and accessories by phone photo as expenses with a cost centre per job.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Interior painting, 85 square metres, two coats
  • Facade painting including preparation
  • Wallpapering, woodchip
  • Scaffolding re-invoiced as per receipt
  • Paint and material as per delivery note
  • Stage invoice 30 % at start of work

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I bill by square metre?

Yes. You create the square metre price as an item and enter the quantity per job.

How do I bill property managers?

You create them as contacts, set a payment term and send reminders when they are late.

Do painters and decorators in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do painters and decorators in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should painters and decorators keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.