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Accounting and invoicing for building contractors

Shell construction, extensions, refurbishment and civil engineering: a building contractor runs several sites at once with subcontractors, material and machines. Saldiqo issues stage invoices by progress, assigns subcontractor and material invoices to the site and shows the result per project.

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What comes up for building contractors

Several sites at once

Each site has its own costs, stage invoices and dates. Without allocation the result stays unclear.

Subcontractors

Subcontractor invoices flow into the price. They have to be assigned to the site and paid on time.

Machines and fleet

Excavators, loaders and vans are large items that are depreciated.

How Saldiqo helps

  • Stage invoices by progressQuote, stage invoices by progress, final invoice.
  • Record subcontractorsInvoices as expenses with the site’s cost centre.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Shell of a detached house, stage 3 of 6
  • Earthworks and excavation, flat fee
  • Subcontractor screed, re-invoiced
  • Site container hire, month
  • Material as per delivery note
  • Day work, labourer

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I evaluate several sites separately?

Yes, with cost centres per site. You see income, material and subcontractors per project.

How do I bill stages by progress?

With stage invoices from the quote. The final invoice deducts them.

Do building contractors in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do building contractors in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should building contractors keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.