Accounting and invoicing for sports clubs
Football, handball, tennis, gymnastics: a sports club has sections with their own fees, coach payments, hall rent and tournaments. Saldiqo bills fees to all members at once, separates the sections by cost centre and gives the board and auditors a read-only role.
What comes up for sports clubs
Fees per section
Children, juniors, adults and families pay different fees, often with a section levy.
Coaches and halls
Coach fees, expense allowances and hall rent are the big expenses.
Sponsorship and tournaments
Sponsors pay by invoice. Tournaments bring entry fees and catering income.
How Saldiqo helps
- Invoice run for feesMember list as CSV, all fees as drafts.
- Direct debit fileFor members with a mandate Saldiqo creates the SEPA file.
- Cost centre per sectionIncome and expenses per section.
- Sponsorship by invoiceSponsor as a contact, invoice with service and term.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Membership fee 2027, adults
- Membership fee 2027, children and juniors
- Section levy football
- Sponsorship shirt advertising, season 2027
- Tournament entry fee
- Hall rent as per receipt
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Can I bill fees to all members at once?
Yes. With an invoice run you create all invoices as drafts from a CSV file.
Can auditors see the figures?
Yes. You invite them with their own login. They see the figures and change nothing.
Do sports clubs in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do sports clubs in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should sports clubs keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.