Accounting and invoicing for support associations
School support associations, nursery groups, parent initiatives: support associations collect fees and donations, run events and finance purchases. Saldiqo bills fees, records event income and purchases and shows the board what the money was used for.
What comes up for support associations
Fees and donations
The association lives on small fees from many families and donations at events.
Events and campaigns
Bake sale, school fête and sponsored run create income and expenses per event.
Traceability
Board, school and parents want to know what the money was spent on.
How Saldiqo helps
- Invoice run for feesMember list as CSV.
- Cost centre per campaignIncome and expenses per event.
- Record purchasesReceipts with a purpose.
- Read access for auditorsAuditors see the figures and change nothing.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Membership fee 2027, family
- Purchase of playground equipment as per receipt
- Stall fee school fête
- Council grant, part payment
- Sponsored run, income as per statement
- Material costs bake sale
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Does Saldiqo create donation receipts?
No. Saldiqo does not create donation receipts. It is for fees, invoices, expenses and payments.
How do I separate campaigns?
With cost centres per campaign.
Do support associations in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do support associations in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should support associations keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.