Accounting and invoicing for portrait photographers
Application photos, business portraits, family shoots, newborn and vouchers: portrait photographers bill small packages to private and corporate clients. Saldiqo writes invoices after the shoot, sells vouchers as items and records studio rent, props and editing.
What comes up for portrait photographers
Many small packages
A shoot costs between 80 and 400 euros. Invoices have to be quick.
Team shoots for companies
Companies book business portraits for 10 to 50 people in a day.
Vouchers
Vouchers are given as gifts and redeemed later.
How Saldiqo helps
- Packages as itemsApplication photo, family shoot, business portrait.
- Team shoot by invoiceQuote, deposit, final invoice to the company.
- Vouchers as itemsSale as a line.
- Studio and propsRecord receipts.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Application photos, 3 images
- Family shoot, 60 minutes, 10 images
- Business portraits for a team, 20 people
- Newborn shoot with props
- Gift voucher worth 100
- Studio rent as per receipt
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
How do I sell vouchers?
As an item on an invoice. How you treat redemption and tax you clear with your tax adviser.
How do I bill team shoots?
With a quote and an invoice to the company, with headcount as quantity.
Do portrait photographers in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do portrait photographers in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should portrait photographers keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
Try Saldiqo for free
Write invoices, match payments, collect receipts and send reminders: free and without a trial period.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.