Accounting and invoicing for nurseries
The same parent fees every month, plus meal money, subsidies and trips: in a nursery almost everything repeats. Saldiqo creates the fee invoices for all families at once, matches the payments and shows who is still open.
What comes up for nurseries
Many identical invoices
Depending on size, 20 to 150 families pay a fee every month. By hand that is half a day of work, and a typo only shows when a family asks.
Several sources of money
Parent fees, subsidies from the council or provider, donations and event income run in parallel. If you do not keep them apart, the year-end takes long.
Direct debit instead of transfers
Most families do not want to transfer money themselves. You need mandates and a file that you upload in online banking.
Joiners and leavers during the year
Children start on the first of a month or leave mid-year. Fees have to be pro rata, and corrections need a clean credit note instead of an overwritten amount.
How Saldiqo helps
- Invoice run from a CSV fileUpload a list of families and amounts and Saldiqo creates all invoices as drafts. After checking, you finalise them in one step.
- Recurring invoices for fixed feesIf the fee stays the same, a recurring invoice creates it every month on a fixed date.
- SEPA direct debit fileFor families with a mandate Saldiqo creates the file for online banking. Your bank does the collection.
- Open items and remindersAfter uploading the bank statement you see which family has not paid yet and send a reminder with one click.
- Cost centres per groupAssign income and expenses to groups or sites and see in the report what each group costs.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Parent fee for October, full day
- Meal money for October
- Craft and materials money, quarterly flat rate
- Extended hours care, 12 hours
- Registration fee
- Credit note for care on closure days
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Can I bill fees for many families at once?
Yes. With an invoice run you create all invoices as drafts from a CSV file, check them and finalise them together. Afterwards you see what is paid, open and overdue.
How do I handle VAT-exempt childcare?
Childcare, meals and subsidies are often taxed differently, and many providers are exempt from VAT. Which rule applies to you, you clear with your tax adviser. In Saldiqo you set the rate to 0 % per line and write the note in the closing text.
Does Saldiqo collect the fees itself?
No. Saldiqo creates the direct debit file, you upload it in online banking and your bank collects. Without mandates it stays with bank transfers and payment matching.
Do nurseries in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do nurseries in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should nurseries keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.