Accounting and invoicing for garages
Estimate, job, spare parts, labour, invoice: in the garage every invoice hangs on a vehicle and on parts from the wholesaler. Saldiqo writes quote, order confirmation and invoice from the same lines and keeps supplier invoices in view.
What comes up for garages and auto repair shops
Parts and labour kept apart
Customers and insurers want to see spare parts, labour and disposal separately. Every line should be traceable.
Estimate and job
Before the repair comes the estimate, afterwards the job. If the invoice differs, there are questions.
Parts from the wholesaler
Spare parts come from several suppliers with their own invoices and terms. The receipts must stay assignable to the jobs.
Fleet and business customers
Businesses with vehicles expect a collective invoice or fixed monthly invoices and pay on terms.
How Saldiqo helps
- From estimate to invoiceThe quote turns into order confirmation and invoice with the same lines, without retyping.
- Item master for parts and servicesLabour hours, flat fees and common parts you create once.
- Stage invoice for big repairsFor expensive jobs you issue a stage invoice from the quote, and the final invoice deducts it.
- Service contracts as recurring invoicesFixed monthly amounts for fleet customers are created by a recurring invoice on schedule.
- Supplier receipts and paymentsYou record wholesale receipts as expenses and bundle open invoices into a batch payment file for online banking.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Front brake pads, set
- Workshop labour, hours
- Service to manufacturer schedule, flat fee
- Disposal of waste oil and old parts
- Recovery service, flat fee
- Roadworthiness test, preparation and presentation
Tax and invoicing in Cyprus
What applies to invoices in Cyprus, in short. As of October 2026.
- VAT
- Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
- VAT registration
- The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
- What goes on an invoice
- Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
- Invoice timing
- Issue invoices within 30 days.
- E-invoicing
- There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
- VAT returns
- VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
- Record keeping
- Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
- Late payment
- Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
- Languages
- Use Saldiqo in Greek or English and send invoices in either language.
Frequently asked questions
Can I show parts and labour as separate lines?
Yes. You create them as items and add them individually to the invoice, each with its own tax rate.
Can I bill used cars under a margin scheme?
No. Saldiqo does not know the margin scheme. For repairs, parts, accessories and services Saldiqo fits.
How do I keep open invoices in view?
After the bank statement you see which invoices are paid. For the rest you send a payment reminder with one click.
Do garages and auto repair shops in Cyprus have to charge VAT?
Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.
Do garages and auto repair shops in Cyprus need e-invoicing?
No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.
How long should garages and auto repair shops keep invoices?
Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.