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Accounting and invoicing for cleaning companies

Sites cleaned every week, deep cleans on call, caretaker services by the hour: in building cleaning a lot repeats, and every site needs its own invoice. Saldiqo creates them on a fixed date and shows which site pays off.

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What comes up for cleaning companies

Recurring jobs

Offices, practices, stairwells and nurseries are cleaned on a fixed rhythm. The monthly invoice is almost the same every time.

Several sites, one business

Every site has its own prices, hours and contacts. Without allocation you do not know whether a job pays for itself.

Special services on call

Deep cleaning, window cleaning and winter service come on top and need a quote or an invoice by effort.

Payment terms with business customers

Property managers and companies pay on terms. If you do not follow up, you wait a long time.

How Saldiqo helps

  • Site cleaning as a recurring invoiceThe monthly invoice is created on a fixed date, with the lines from your contract.
  • Time per siteYou record hours with start and stop and bill by effort where the contract requires it.
  • Cost centre per clientAssign income and expenses to a site and see in the report what it brings in.
  • Quote for special servicesYou issue deep or window cleaning as a quote, and after delivery it becomes the invoice.
  • Reminders with deadlinesAfter the bank statement you see who is still open and send payment reminders with one click.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Maintenance cleaning of office, October
  • Deep clean by measured area
  • Window cleaning, inside and outside
  • Caretaker service, hours
  • Cleaning supplies as per receipt
  • Winter service, flat fee for November

Tax and invoicing in Cyprus

What applies to invoices in Cyprus, in short. As of October 2026.

VAT
Rates 19 %, 9 %, 5 % and 3 %, plus 0 % until 31 December 2026 for infant milk, nappies, hygiene products and fresh fruit and vegetables.
VAT registration
The threshold is €15,600 of taxable turnover over 12 months, or expected within the next 30 days. If you sell services to businesses in other EU countries, you generally register from the first sale. Until you are registered, Saldiqo leaves VAT off and adds up your turnover.
What goes on an invoice
Even businesses that are not VAT registered must issue invoices and receipts. Companies show their name, HE number, the words “private company” where they apply, and their registered office. Notes such as reverse charge appear in Greek and English.
Invoice timing
Issue invoices within 30 days.
E-invoicing
There is no mandate. Public bodies accept e-invoices (Peppol BIS 3.0) and suppliers send them voluntarily. EU rules follow from 1 July 2030.
VAT returns
VAT4 returns are filed online through TFA, quarterly with staggered periods, by the 10th of the second month after the period, moved to the next working day if it falls on a weekend. Saldiqo does not file returns.
Record keeping
Plan for 10 years. The minimum is 6 years, VAT records can need up to 7 years, and OSS records 10 years.
Late payment
Interest on late business payments is 10.40 %, plus €40 compensation between businesses.
Languages
Use Saldiqo in Greek or English and send invoices in either language.

Frequently asked questions

Can I create monthly invoices automatically?

Yes. A recurring invoice creates them on a fixed date. If the contract changes, you adjust the series with a click.

How do I see whether a site pays off?

With cost centres. You assign income and expenses to the site and see the report per cost centre.

Can I bill by the hour?

Yes. You record time and create the invoice line from it.

Do cleaning companies in Cyprus have to charge VAT?

Once they are registered, yes. The threshold is €15,600 over 12 months, or expected within 30 days. Services to businesses in other EU countries require registration from the first sale.

Do cleaning companies in Cyprus need e-invoicing?

No. Public bodies accept e-invoices through Peppol and suppliers use it voluntarily. EU rules follow from July 2030, so PDF invoices remain fine today.

How long should cleaning companies keep invoices?

Plan for 10 years: the minimum is 6 years, VAT records can need up to 7 and OSS records 10. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.